Over the past 20 years or so, the small business accounting programs on the market have evolved tremendously, generally perfecting the basic accounting functions and moving from basic spreadsheet bookkeeping to advanced processing capabilities with deep database functionality. Make no mistake, what they do certainly is art, for they are charged with taking the complex, interrelated scientific accounting principles and creating a system that makes it easy to do the right thing (posting transactions to proper accounts), and difficult or impossible to do the wrong thing (backing out of transactions without managerial approval). But since your small business clients are not likely to be as knowledgeable and adept at accounting and business process functions, a small business accounting program’s ease-of-use is often paramount to whether it is properly employed.Īnd that is where the vendors and software programmers exercise their mix of science and creativity. In addition to keeping proper books, these programs can improve efficiency, help them better serve their customers, perform payroll tasks and related compliance issues, offer invoicing and correspondence functions, offer analysis and planning, and many other functions. This is the job of small business accounting software, for which small business owners have a wide variety of options. Not all are gifted with these attributes, but small business owners still need to accurately maintain their business records on a day-to-day basis. We are not, of course, espousing the use of creative license when it comes to your clients’ financial records, but rather pointing out that the broad scope of accounting functions requires both logic and the touch of a muse. It is the combination of these capabilities that brings the accounting profession near to being an art form. And, in some cases, you have the cunning ability to don the gumshoes of a sleuth to find the causes of more serious financial irregularities. You understand the necessity of properly maintained accounts and the methods by which to track and correct errors and imbalances. You understand the science behind it, more than just the generally basic math. Hopefully, most of you reading this are in this latter group since you are in the tax and accounting profession. On the other hand, some people just get it. To many small business owners, accounting can seem like a foreign language and can be as hard to comprehend as the hypotheses of Dr.
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